Invited Faculty Resource
Invited Faculty are invited to submit their presentations for the ISDE Virtual Congress Platform and Library, which will be available during the Congress and until December 31, 2022.
|by August 8, 2022||Email invitations to record presentation(s).|
ISDE Congress Secretariat will send an invitation email to the faculty members who requested to record with the ISDE Congress production team, to set up a time that suits the speaker to record their presentation(s).
|August 15 - September 5, 2022||Individual presentation recordings|
ISDE production team will record presentations with Invited Faculty.
|September 5, 2022||Due date for individual presentation recordings to be submitted to the Congress Secretariat|
Faculty members who opted to record on their own will need to submit their presentation(s) to us no later than September 5, 2022. A link to the Dropbox account has been provided to all faculty members who indicated they would like to self-record their presentation. Please contact email@example.com if you need any assistance.
This information was in included in your original invitation. If you have any questions, please email the Program Manager at ISDE2022firstname.lastname@example.org
- In your invitation there would have been a section with presentation details
- 'presentation time' indicates how much time you have for your presentation (i.e. if the presentation time is '10:50 AM - 11:00 AM' then your presentation should be no more than 10 minutes).
- Download the Presentation Template or you may use your organization's PowerPoint Template
- Create presentation using the template
- The second slide of your presentation MUST say Conflict of Interest or Disclosures.
- If you have no conflicts, you must still include this slide, however, please indicate that there are no conflicts
- Please ensure you leave the top right hand corner of your slides blank in case your video overlaps the slides during the recording.
- Record your presentation
- Please see instructions and tips below on how to use Zoom or PowerPoint to record your presentation
- Apply the Congress background image to your Zoom account
- You are ready – go to the menu on top of your slides, go to “More”, select “Record to this Computer”. Begin your presentation. When you get to your last slide – say your conclusion and thanks, make a short pause and stop recording.
- Make sure your presentation does not go over your allotted presentation time.
- Your recording will process after you exit the meeting. Once you close the Zoom meeting and get the notification that your recording is completed:
If you record to Computer – go to your “Documents” on your computer, look for “Zoom” folder and view the recording. If there are errors or mistakes, re-record
- Save your presentation; Your file must be named as follows: Paper Reference indicated on your invitation plus your first and last name, for example: PL01.01 - Robert Smith
- Upload the video presentation to the ISDE Congress Dropbox
Note: A link to the Dropbox account was sent to all faculty members who indicated that they would like to self-record their presentation. Please contact email@example.com if you need any assistance.
- Zoom Desktop App – We suggest you use Zoom to record your presentation – please download the desktop Zoom App (https://zoom.us/download, click “Download under “Zoom Client for Meetings”). If you have it already downloaded, please ensure that you have the most up to date version.
- Camera setup – Ensure your camera is centered and that we can see you from the chest up to a few inches over your head. Start a meeting with yourself by clicking on “New Meeting” in Zoom to optimize your camera setup.
- Headset – We highly recommend the use of headphones with a boom microphone like the one below (USB preferred over Bluetooth). If possible, please do NOT use earphones/earbuds/in-ear headphones or a headset without a microphone as these reduce your audio quality.
- Lighting – Lighting should come from front of you rather than behind you. Avoid backgrounds with harsh light such as windows. If you do sit in front of a window, please close the curtains/blinds.
- Clothes – Avoid wearing colors such as purple, dark blue or light purple as this will blend into the virtual background
- Presentation – If you want to include videos in your presentation, we recommend that you embed them in your slides instead of including a link to an external application. Instructions on how to embed videos can be found here: https://bit.ly/2WDJj1w
- 10 ways to look better on a webcam https://youtu.be/4lfzvaBYRwg
- Record in a quiet space: Barking dogs and slamming doors are not just annoying in person, they are also annoying via Zoom! Find a quiet space to meet and shut the door. Place a “Do Not Disturb” sign on your door so people know not to bother you.
- Look at the Camera to mimic the in-person feeling of eye contact. Alternating between looking at the screen to gauge attendee’s reactions and looking at the camera. If your webcam is built into your computer/laptop be sure to have your slides on the same screen as your webcam to avoid looking away from the camera.
- Use gestures that you would typically use in person.
- If feasible, stand up – helps keep things dynamic and energetic (use slide advancer instead of clicking next on keyboard for natural experience
- Do not get too close – position yourself so the camera is seeing you from the chest or waist up instead of just seeing your face.
- Tip – record yourself and watch your own recording.
Please click here to see a step-by-step video on how to record using zoom.